As the Outreach Student Manager, you work closely with Outreach Coordinator Jen Finstrom to co-lead the Outreach team as well as collaboratively coordinate all aspects of the Peer Tutor & Mentor Summit. Co-leading the team includes running meetings, facilitating a subgroup within the team, planning regular quarterly events like open houses, and scheduling promotional tables for various events and partnerships.
In addition to the role-specific work described above, you support other student managers in their responsibilities to facilitate Tutor Talk and may work as a Student Manager on Call (SMOC) one morning each week during regular Writing Center open hours each quarter.
✨ Principal Duties & Responsibilities
As a Student Manager, duties and responsibilities ebb and flow throughout each quarter and over the course of an academic year. We are committed to making sure your duties and responsibilities are realistic and manageable.
Co-lead the Outreach Team
- Create meeting agendas with the Outreach Coordinator and GA(s) working with the Outreach team
- Meet weekly with Outreach Coordinator and any other Outreach leadership
- Collaboratively lead the weekly meetings
- Schedule and hold quarterly check-ins with team members to assess how their work with Outreach is going
Manage logistics and communications for Outreach events
- Schedule staffing for events and fairs (like Vinny Fest, Banned Books Week, Transfer Student Fairs, etc. ) by communicating with the team regarding what is needed, helping to shift team members’ hours on WCOnline where applicable.
- Plan recurring events like quarterly Open Houses and provide staffing for those events from the team (and occasionally non-team members on staff)
- Provide training on tabling to the team and also to non-team members doing Outreach
- Request promotional tables where applicable (some request forms are only accessible by the Outreach Coordinator)
- Summer Only: Schedule staffing for frequently repeating Orientation fairs and communicate with summer staff about set-up and best practices
Serve as Summit Student Chair
- Take the lead on planning the Peer Planning Party in Autumn Quarter, including creating the event’s agenda, brainstorming activities, and the voting form for the Summit theme
- Lead a student committee involving student employees from multiple offices/departments to plan the day-of Summit agenda and activities
- Lead a small group within the Outreach team in creation of a Round Robin as well as collaborate with them on the following items:
- Create promotional materials for the Summit
- Create submission forms for RSVPs and Round Robin proposal submissions
- Create the program of Round Robins and the agenda
- Send post-event evaluations and write a brief assessment of them
- Meet regularly in preparation for Tutor Talk
- Facilitate Tutor Talk
Assist administrators in hiring new tutors in Spring Quarter 2025
- Read and score applications
- Conduct interviews as part of the hiring team
Be an exemplary employee and leader of/model for other student employees
We count on Student Managers to be model employees and be a leader of and for other student employees on staff. This includes knowing and following our 
Policies and in general being invested in making our workplace as effective and collegial as possible. To be explicit, we do expect Student Managers to be highly invested in their work and to go above and beyond in solving problems that arise. We do not ask Student Managers to never make mistakes or face challenges at work, but rather to face challenges and own up to mistakes and work with their supervisor and team to learn from these experiences.
Policies and in general being invested in making our workplace as effective and collegial as possible. To be explicit, we do expect Student Managers to be highly invested in their work and to go above and beyond in solving problems that arise. We do not ask Student Managers to never make mistakes or face challenges at work, but rather to face challenges and own up to mistakes and work with their supervisor and team to learn from these experiences.Perform other tasks as assigned
🏆 Requirements & Qualifications
- Must be a current undergraduate or graduate student** who will also be a student for the duration of the 2024-2025 Academic Year
- Commit to serving as a Student Manager for a full academic year, including 20 hours/week all 10 weeks of Summer (2024), Autumn, Winter, and Spring Quarters, with the potential to work December Intersession
- Outreach Student Managers in their second or subsequent years in the role must be available for the entire academic year, Autumn Quarter-Spring Quarter, in order to continue in the position
- Demonstrated high-quality tutoring practices, with an emphasis on interpersonal skills
- Demonstrated skills in collaboration, facilitation, and communication, including public speaking
- Works well in event-planning time constraints and deadlines (such as for hiring)
- Ability to be self-driven and work independently when needed
- Have a passion for connecting with others
🧑🏫 Principal Learning Objectives
- Continue to support the growth of the Summit Student Committee into an increasingly sustainable model including multiple offices and departments
- Coordinate with other campus offices to maintain ongoing collaboration
- Enhance skills in event-planning best practices and logistics management
- Further develop leadership skills in collaboration and communication
🧑⚖️ Direct Supervisor
Outreach Coordinator, Jen Finstrom