Quarterly Check-ins

We all want to be good at our jobs and we know from experience how helpful—and necessary—feedback on our work is in order to know if we are indeed doing our job well.

✅ Quarterly Check-ins

For each quarter you work for us, you will check in with an assigned administrator to discuss your ongoing professional development as a tutor and employee.

Administrator Assignments 2024-2025

🗒️ What to Prepare

In advance of your check-in meeting with your assigned administrator, for each quarter you work for us—with the exception of your final quarter—you will prepare the following items in an ePortfolio based on a template we provide:

SMART Goal

Tutoring Reflections

How to Create Your Quarterly Check-in ePortfolio

🏁 Your Final Quarter

For your final quarter of employment at the Writing Center, you complete a quarterly SMART Goal as usual, and you also include a holistic reflection letter on your experience at the Writing Center instead of tutoring reflections. Identified based on the information you submit to the Writing Center regarding your employment plans, tutors completing their final quarter at the Writing Center will be invited to use the Writing Center Quarterly Check-in: Last Quarter template in Digication.

SMART Goal

Final Professional Development Check-In

📜 What We’ll Cover

During these check-in meetings, you and an administrator will discuss

Your completed and documented quarterly goal

Your completed quarterly tutoring reflections

Potential next steps/future plans for your work at the writing center

Any questions you have about your work

Other relevant topics

🗓️ When

Check-ins take place week 9, week 10, and Finals week of each quarter.

❓ FAQS

Why do we use ePortfolios?

How do I create my ePortfolio?

Who will view my ePortfolio?

Can I make changes to the ePortfolio template?

What happens if I do not complete my Professional Development Goal & Tutoring Reflections in a given quarter?

Can I get feedback on my work from an administrator outside of the quarterly check-in meetings?

📋 Quarterly Timeline

Winter Quarter 2025

Spring Quarter 2025 - under construction

Autumn Quarter 2024

While all tutors submit eportfolios and meet with your assigned admin on the same schedule, NEW and RETURNING tutors have differing due dates for submitting your SMART Goals in Autumn Quarter. Please see all due dates in the corresponding sections below.

WEEK	DUE DATE	TASK
Week 2	Monday, 1/13/2025 - Sunday, 1/19/2025	Draft a SMART Goal. Ensure the timeline you set for your goal is achievable by the due date for submitting your completed Professional Development ePortfolio by the end of Week 8 (see below for details).
By start of Week 3 (Note: Writing Center closed Monday, 1/20/2025)	By 11:59 PM on Tuesday, 1/21/2025	Submit your SMART Goal draft to your assigned administrator for the quarter via Slack direct message.
By start of Week 4	By Monday, 1/27/2025	Receive feedback on and suggested revisions of your SMART Goal from your assigned admin.
Weeks 4-8	Monday, 1/27/2025 - Sunday, 3/2/2025	Set up your Quarterly Professional Development ePortfolio using the Quarterly Professional Development template in Digication and work on your SMART Goal and Tutoring Reflections.
Middle of Week 8	Wednesday, 2/26/2025	Begin scheduling your quarterly check-in meeting with your assigned administrator. Admins will announce their availability and sign-up links by this date.
By beginning of Week 9	By 11:59 PM on Monday, 3/3/2025	Submit your completed Professional Development ePortfolio to the specific/correct assignment in Digication (e.g., submit your winter quarter ePortfolio to the winter quarter assignment), including your completed SMART Goal and Tutoring Reflections.
Week 9, Week 10, or Finals Week	Monday, 3/3/2025 - Friday, 3/21/ 2025	Meet with your assigned administrator to discuss the contents of your ePortfolio, your reflections, and your next steps.

WEEK	DUE DATE	TASK
Week 2	Monday, 4/8/2024 - Sunday, 4/14/2024	Draft a SMART Goal. Ensure the timeline you set for your goal is achievable by the due date for submitting your completed Professional Development ePortfolio by the end of Week 8 (see below for details).
By start of Week 3	By 11:59 PM on Monday, 4/15/2024	Submit your SMART Goal draft to your assigned administrator for the quarter via Slack direct message.
By start of Week 4	By Monday, 4/22/2024	Receive feedback on and suggested revisions of your SMART Goal from your assigned admin.
Weeks 4-8	Monday, 4/22/2024 - Friday, 5/24/2024	Set up your Quarterly Professional Development ePortfolio using the Quarterly Professional Development template in Digication and work on your SMART Goal and Tutoring Reflections. Note: The Writing Center is closed 5/25-5/27 for Memorial Day weekend. You are strongly encouraged to submit your eportfolio before the holiday weekend.
Middle of Week 8	Wednesday, 5/22/2024	Begin scheduling your quarterly check-in meeting with your assigned administrator. Admins will announce their availability and sign-up links on this date.
By beginning of Week 9	By 11:59 PM on Tuesday, 5/28/2024	Submit your completed Professional Development ePortfolio to the specific/correct assignment in Digication (e.g., submit your winter quarter ePortfolio to the winter quarter assignment), including your completed SMART Goal and Tutoring Reflections.
Week 9, Week 10, or Finals Week	Tuesday, 5/28/2024 - Friday, 6/14/ 2024	Meet with your assigned administrator to discuss the contents of your ePortfolio, your reflections, and your next steps.

WEEK	DUE DATE	TASK
Week 2	Wednesday, 9/11/2024, Tuesday, 9/17/2024	Draft a SMART Goal. Ensure the timeline you set for your goal is achievable by the due date for submitting your completed Professional Development ePortfolio by the end of Week 8 (see below for details).
By start of Week 3	By 11:59 PM on Wednesday, 9/18/2024	Submit your SMART Goal draft to your assigned administrator for the quarter via Slack direct message.
By start of Week 4	By Wednesday, 9/25/2024	Receive feedback on and suggested revisions of your SMART Goal from your assigned admin.

WEEK	DUE DATE	TASK
Weeks 2-4 Note: New tutors are scheduled to meet with their mentors during Week 4; that check-in will include time to discuss SMART goals!	Wednesday, 9/11/2024 - Tuesday, 10/1/2024	Draft a SMART Goal. Ensure the timeline you set for your goal is achievable by the due date for submitting your completed Professional Development ePortfolio by the end of Week 8 (see below for details).
By start of Week 5	By 11:59 PM on Wednesday, 10/2/2024	Submit your SMART Goal draft to your assigned administrator for the quarter via Slack direct message.
By start of Week 6	By Wednesday, 10/9/2024	Receive feedback on and suggested revisions of your SMART Goal from your assigned admin.

WEEK	DUE DATE	TASK
Weeks 4-8	Wednesday, 9/25/2024 - Tuesday, 10/29/2024	Set up your Quarterly Professional Development ePortfolio using the Quarterly Professional Development template in Digication and work on your SMART Goal and Tutoring Reflections.
Middle of Week 8	Friday, 10/25/2024	Begin scheduling your quarterly check-in meeting with your assigned administrator. Admins will announce their availability and sign-up links on this date.
By beginning of Week 9	By 11:59 PM on Wednesday, 10/30/2024	Submit your completed Professional Development ePortfolio to the specific/correct assignment in Digication (e.g., submit your winter quarter ePortfolio to the winter quarter assignment), including your completed SMART Goal and Tutoring Reflections.
Week 9, Week 10, or Finals Week	Wednesday, 10/30/2024 - Tuesday, 11/19/2024	Meet with your assigned administrator to discuss the contents of your ePortfolio, your reflections, and your next steps.

Quarterly Check-ins